You’d probably be surprised by the fact that talkoclock may be useful in terms of time management.
There’s an amazingly interesting technique which is called Getting Things Done. Its founder David Allen claims that it’s possible to manage any busiest schedule.
The main idea of the technique is to relieve one’s head from unnecessary routine information by putting it into some external medium like a note pad or organiser or … talkoclock!
According to Getting Things Done technique it’s necessary to divide the information perception process into several stages:
I. Information gathering. This means it’s necessary to write down any task or idea in some external medium like paper, laptop, pocket computer.
II. Data processing and organising. This procedure is realized once a week and follows strictly a certain algorithm:
In case this is an operational task which takes a few minutes (but not more than five) it should be performed straight away. In case a task demands a lot of time to be spent it’s better to postpone its realization.
In case an element is not operational:
- keep this element in some archieve to serve as a reference information
- throw away this element as it’s not needed any more
- put this element into the list of dos which “may be some day”…
To organise the work with the tasks wich demand further long term operations David Allen suggests making several lists for their realization:
1. Straight away actions – this is a list of certain actions which must be realized in a short term. Only following this step you’ll be able to work efficiently, successfully performing all the planned tasks.
You may call it a to-do list. You may arrange a talkoclock reminder for any of such tasks so you won’t forget about them. The cutting edge of this method is that you always have your cell phone with you unlike your laptop or an organizer. Moreover, a nice talk with a stranger can stimulate more to accomplish your task.
The tasks which demand more than one operation for thier performance should be called projects.
Generally speaking it’s possible to use talkoclock for the realization of one the tasks from the project one by one. It’s very convenient.
In case a task may be postponed or performed later then it should be placed in a separate list of tasks.
Specially for such tasks we have implemented a feature of a reminder for two weeks.
4.May be some day…
There are not urgent tasks of unknown time limit, so you don’t know will it become urgent or not. It’s reasonable to put such tasks into a special list.
III. Review and actions. All the lists should be reviewed from time to time. However, if you use talkoclock it’s needless to do as you will be called and reminded about the task. After the reviewing the lists as well as after a reminder from talkoclock it’s necessary to accomplish the task. Otherwise there’s no use in making lists!
Talkoclock will also help you wake up and go to bed at the arranged time which is also highly important in time management technique as it helps maintain biorhythm.
We hope talkoclock will be useful for you as a time management tool!